Catering Admin & Venue Liaison
Are you highly organized, client-focused, and passionate about creating seamless event experiences? We are actively hiring a Catering Admin & Venue Liaison to join our team and serve as a vital bridge between our catering operations and venue coordination. The ideal candidate is detail-driven, calm under pressure, and confident when working with clients, proposals, and event logistics.
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This role plays a crucial part in keeping both our internal teams and our clients aligned throughout the planning process. From tastings and proposals to final event execution, you’ll be the go-to person for clear communication, timely follow-up, and ensuring nothing slips through the cracks. We value professionalism, initiative, and a high level of personal accountability. If you enjoy a fast-paced environment and thrive on creating order and clarity behind the scenes, this position could be a great fit.
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PLEASE NOTE: This position is officially employed by LaRue Culinary, the exclusive catering partner endorsed at our venues. While the Catering Admin & Venue Liaison will work closely with staff from both Chateau Nouvelle and Sandlewood Manor, we are assisting LaRue Culinary in the hiring process for this role.
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KEY RESPONSIBILITIES:
Tastings:
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Conduct tastings with clients to help them select the best menu options
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Accurately record client selections and preferences
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Create customized proposals based on client’s chosen menu items
Proposal Management:
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Create, update, and maintain detailed client proposals
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Assign account executives to clients and ensure proper follow-through
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Supervise adherence to proposal and employee accountability standards
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Streamline and update the proposal process using CRM software
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Collect payments from clients and ensure timely processing
Client Management & Communication:
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Respond promptly to clients via email, phone, and text to ensure a high level of customer service
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Provide timely and accurate internal responses through email, phone, and text to keep all parties informed
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Ensure seamless communication between the kitchen, account executives, and other departments
Venue Communication:
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Gather and distribute essential event details between the catering team and event venues
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Act as the primary point of contact for both the venue and catering teams, ensuring smooth event coordination
QUALIFICATIONS:
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Great verbal and written skills
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Previous experience in catering, event planning, or administration preferred
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Excellent organizational and communication skills
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Ability to manage multiple projects and deadlines effectively
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Strong attention to detail and problem-solving skills
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Proficiency in software like Event Temple or similar event management platforms is a plus
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Ability to work independently and as part of a team
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Ability to multi-task and work in a fast-paced environment​​​​
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BENEFITS:
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Laptop & Phone Provided
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Flexible work environment (Partially Remote)
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Opportunity to work with a dynamic team in the catering and event industry
SCHEDULE:​
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Full-Time
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Tuesdays to Saturdays (flexible hours, weekend availability required)
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COMPENSATION:
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Salary commensurate with experience​